MMARY PENDO E. BAPRM 42620
cording to M. Agarwal (2010), an intranet is a website designed for private use by an organization. It is a private internal business network. Documents like staff manuals, office notices and other can be replaced on this private website. It enables your employees to share information, collaborate and improve their communication. Today companies have corporate intranets and even small companies use it for the purpose of increasing their productivity.
Intranet has multiple advantages in corporate communication; these can be as follows;
It provides greater access to company information, since the intranet is designed for serving a certain organization hence different materials concerning that particular organization will be easily accessed in that website. Anyone related to that particular organization can get an easy access to the information of the organization without having to go through a difficult procedure.
It can improve performance and facilitate better communication because data, applications and information are delivered in an open environment. The employees get engaged through communication and also are provided with different organizational contents. Through this the employees will be able to see how they are performing and hence to decide where to put more efforts so as to improve their performance.
It enhances innovation within the organization; intranet is a collaboration tool for different employees from different parts of the organization to become aware of innovation projects and participating in innovating into the future. It allows the participants to attach all the related documents to the project as well as their profiles so as they could be identified in the future.
It provides a better internal communication; intranet can serve as a center of communication for staffs. Corporate information such as memos, staff news and announcements can be stored centrally and be accessed any time. This process also makes it easier for the company to communicate among its members.
It saves time; intranet saves the organization’s time when information is needed to be sent to the employees. Instead of sending memos to individuals the memo can be uploaded to the organization intranet and hence can be accessed by all the members of the organization. All other information that is intended to the employees can be uploaded in the intranet and hence saves time of dealing with one individual in time.
Intranet also helps the mangers in making decisions; the executive through the intranets gets the information they need to make decisions required to manage a company. All this is possible because the information acquired will be up to date and there for an executive won’t have to go through a long and tough process to get any information.
It helps in sharing of resources and best practice; a virtual work space and community can be created to facilitate information sharing and collaborative working. It can also act as a training platform when providing online training content to staff. Through sharing and exchanging of ideas the employees get different knowledge from their fellows and therefore improve their working skills.
An extranet can be defined as a private network that uses internet technology and the public telecommunication system to securely share part of a business information or operation with trade partners, suppliers or other businesses. It is partially accessible to authorized person outside the organization. (D. Harris, 2009)
The advantages of extranet in corporate communication can be as follows;
More integrated supply chains through the use of online ordering, tracking and inventory management. Extranet enables the organizations to conduct business online because it saves the time. One organization can order goods to another organization in which they share the extranet instead of having to go personally to that particular organization.
It also reduces costs by making manuals and technical documentation available online to trading partners and customers. The trade partners are able to view different information about their partners and enable them to make decisions on what to purchase. Customers also through this system are able to get online information about the products they want to purchase.
It helps in improving the relationship between the organization and their customers. Through availability of information and information sharing to the customers by the organization good relationship is built because the organization has the opportunity to know what their customers are thinking and hence to work on their opinions. By satisfying your customers you build a good and strong relationship between them and the organization.
It enhances flexible working condition for your own staff as an extranet allows remote and mobile staff to access core business information anytime of a day irrespective of the location. Since the employees do not work in one pace all the time the extranet enables them to simplify their work all the places the go by having the access to the information about the company and their partners.
It improves the security of communications between you and your business partners since exchange can take place under a controlled and secure environment. Partners can access each other’s information and therefore no third part can access that information something which increase security of their partnership. People from outside cannot get a particular organization’s information and work can be done in a secure environment.
Enhances effective collaboration; trade partners through extranet develop trust among each other and strong relationship among the member parts. Communication becomes simplified through this system because trade partners do not have to meet face to face to discuss about their issues. All updates can be accessed through the extranet and hence partners develop trust and strong relationship.
Generally these technologies have one big disadvantage which is the threat to viruses. Viruses when entering to system can destroy all the information that has been uploaded. Due to this threat the company may get a loss if there is no other source of the materials that was present. Also low education may hinder the employees to access the information.
cording to M. Agarwal (2010), an intranet is a website designed for private use by an organization. It is a private internal business network. Documents like staff manuals, office notices and other can be replaced on this private website. It enables your employees to share information, collaborate and improve their communication. Today companies have corporate intranets and even small companies use it for the purpose of increasing their productivity.
Intranet has multiple advantages in corporate communication; these can be as follows;
It provides greater access to company information, since the intranet is designed for serving a certain organization hence different materials concerning that particular organization will be easily accessed in that website. Anyone related to that particular organization can get an easy access to the information of the organization without having to go through a difficult procedure.
It can improve performance and facilitate better communication because data, applications and information are delivered in an open environment. The employees get engaged through communication and also are provided with different organizational contents. Through this the employees will be able to see how they are performing and hence to decide where to put more efforts so as to improve their performance.
It enhances innovation within the organization; intranet is a collaboration tool for different employees from different parts of the organization to become aware of innovation projects and participating in innovating into the future. It allows the participants to attach all the related documents to the project as well as their profiles so as they could be identified in the future.
It provides a better internal communication; intranet can serve as a center of communication for staffs. Corporate information such as memos, staff news and announcements can be stored centrally and be accessed any time. This process also makes it easier for the company to communicate among its members.
It saves time; intranet saves the organization’s time when information is needed to be sent to the employees. Instead of sending memos to individuals the memo can be uploaded to the organization intranet and hence can be accessed by all the members of the organization. All other information that is intended to the employees can be uploaded in the intranet and hence saves time of dealing with one individual in time.
Intranet also helps the mangers in making decisions; the executive through the intranets gets the information they need to make decisions required to manage a company. All this is possible because the information acquired will be up to date and there for an executive won’t have to go through a long and tough process to get any information.
It helps in sharing of resources and best practice; a virtual work space and community can be created to facilitate information sharing and collaborative working. It can also act as a training platform when providing online training content to staff. Through sharing and exchanging of ideas the employees get different knowledge from their fellows and therefore improve their working skills.
An extranet can be defined as a private network that uses internet technology and the public telecommunication system to securely share part of a business information or operation with trade partners, suppliers or other businesses. It is partially accessible to authorized person outside the organization. (D. Harris, 2009)
The advantages of extranet in corporate communication can be as follows;
More integrated supply chains through the use of online ordering, tracking and inventory management. Extranet enables the organizations to conduct business online because it saves the time. One organization can order goods to another organization in which they share the extranet instead of having to go personally to that particular organization.
It also reduces costs by making manuals and technical documentation available online to trading partners and customers. The trade partners are able to view different information about their partners and enable them to make decisions on what to purchase. Customers also through this system are able to get online information about the products they want to purchase.
It helps in improving the relationship between the organization and their customers. Through availability of information and information sharing to the customers by the organization good relationship is built because the organization has the opportunity to know what their customers are thinking and hence to work on their opinions. By satisfying your customers you build a good and strong relationship between them and the organization.
It enhances flexible working condition for your own staff as an extranet allows remote and mobile staff to access core business information anytime of a day irrespective of the location. Since the employees do not work in one pace all the time the extranet enables them to simplify their work all the places the go by having the access to the information about the company and their partners.
It improves the security of communications between you and your business partners since exchange can take place under a controlled and secure environment. Partners can access each other’s information and therefore no third part can access that information something which increase security of their partnership. People from outside cannot get a particular organization’s information and work can be done in a secure environment.
Enhances effective collaboration; trade partners through extranet develop trust among each other and strong relationship among the member parts. Communication becomes simplified through this system because trade partners do not have to meet face to face to discuss about their issues. All updates can be accessed through the extranet and hence partners develop trust and strong relationship.
Generally these technologies have one big disadvantage which is the threat to viruses. Viruses when entering to system can destroy all the information that has been uploaded. Due to this threat the company may get a loss if there is no other source of the materials that was present. Also low education may hinder the employees to access the information.
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